Booking System Privacy & Terms of Use
Download ClassForKids Terms of Use
Booking System Privacy & Terms of use
ClassForKids – Parent/Guardian Terms of Use
ClassForKids is an online booking platform (www.classforkids.co.uk) aimed at making parents’ lives easier, built by coaches and parents for coaches and parents (Platform).
“You” or “you” or “Parent” is an individual who visits the Platform and/or registers on the Platform. “Organiser” is a coach or club who registers with the Platform for the purpose of running the administrative aspects of their Classes (hereinafter defined) through the Platform.
We ask that you read through these terms of use which apply whether you have created an account with us or are just visiting the Platform and govern:
• Parents’ rights and responsibilities
• Our responsibilities to you
• The relationship between Parents and Organisers
• These terms apply to the use of the Platform and by accessing and using the Platform you agree to be bound by the terms set out below. If you do not agree to be bound by these terms, you may not use or access the Platform.
Who are we?
We are Class4Kids Ltd, a company incorporated in Scotland (Company Number SC458210) with a Registered Office at 6th Floor, Gordon Chambers, 90 Mitchell Street, Glasgow G1 3NQ (ClassForKids). We can be contacted at support@classforkids.co.uk and 0800 011 9443 and any mail can be addressed to 6th Floor, Gordon Chambers, 90 Mitchell Street, Glasgow G1 3NQ.
Our Services
We contract with Organisers to bring you information and listings for events, classes and groups for children (Classes). You can register your interest and reserve a space for any of the Classes via the Platform and you can choose to pay the Organisers direct for the Classes (Services).
We aim to provide constant and uninterrupted access to the Services, but we do not take responsibility for issues outside our control, such as internet or connection issues. Specifically we do not guarantee that:
the availability of the Platform on each and every device or platform all of the time; any technical issues that arise can be resolved quickly; and the Platform is error, virus or bug free.
Accessing the Services
If you would like to use the Services, you will have to provide us with your personal details and contact information in order to create a parent account on the Platform (Parent Account).
You warrant that the personal information which you are required to provide when you create your Parent Account is true, accurate, current and complete in all respects.
On your Parent Account, you will be able to:
• review your information
• make any necessary changes or amendments to keep your personal information up to date and accurate
• remove any details that are no longer relevant
• Once you have created your Parent Account you will be able to add details for each of your children, creating a child profile for each child. Your child’s profile will not be visible to anyone other than you, ClassForkids and the Organisers of any booked Class(es).
From time to time, in order for us to deliver the Services effectively it will be necessary for us to send you information and updates about our Services by email and/or text e.g. invoices, invitations to book or pay, booking confirmations, etc. (Service Messages).
From time to time, in order for Organisers to deliver the Classes it will be necessary for them to send you information and updates about the Classes by email and/or text e.g. cancellations, rescheduling, equipment requests, and other specific reminders (Organiser Messages).
Booking a class
Selecting a Class will allow you to view the timings and schedule for each Class, and book the time that suits you. Once you have made a booking, the Organiser will be allowed access to your Parent Account, as well as the information for the child for whom you have made the booking. Making the booking connects your Parent Account to the Organiser. Organisers will not be able to see your personal information before you complete a booking with them.
In order to deliver certain Classes some Organisers may require additional information re: levels of ability, any specific access requirements etc (Additional Information). Whilst the Additional Information will be stored on the Platform it will be regarded as being shared personal information that is controlled jointly by the Organiser and ClassForKids. Both parties shall be controllers and will be required to comply with all of the obligations imposed on a controller under the Data Protection Legislation (as defined below).
Organisers also have the ability to record notes concerning your child through the Platform (Notes). Again, whilst we will store the Notes on the Platform, we do not manage the content of the Notes. We do however have the ability to remove and delete the Notes from the Platform. Organisers will have the ability to download or export personal information held within the Parent Account for their own legitimate business purposes, i.e. the printing of class registers, or for specific data analytics, at which point the personal information will be subject to the data protection policy of the Organiser.
In an attempt to try and save you time, where Classes run on a term to term basis, or where a relevant camp is running, Organisers may automatically book your child into the following term’s Class, or offer you a place at the upcoming camp. You will be sent a Service Message notifying you of the reservation and giving you time to confirm the reservation. There will be no obligation to accept the reservation and only once payment is made is the reservation confirmed.
Payment
The Platform enables you to pay fees for Classes direct to the Organiser via our online payment partner, Stripe. The information which you provide during the payment process will be governed in accordance with Stripe’s Terms and Conditions https://stripe.com/gb/legal.
Alternatively, other methods of payment can be arranged with the Organiser direct.
Your privacy
Data Protection Legislation means (i) the Data Protection Act 1998, until the effective date of its repeal (ii) the General Data Protection Regulation ((EU) 2016/679) (GDPR) and any national implementing laws, regulations and secondary legislation, for so long as the GDPR is effective in the UK, and (iii) any successor legislation to the Data Protection Act 1998 and the GDPR, in particular the Data Protection Bill 2017-2019, once it becomes law.
Any personal information provided by you to us will be held and processed in accordance with the data protection principles set out in the Data Protection Legislation for the purposes of meeting the legitimate business interests of ClassForKids and adhering to the rights of the individual.
Our Privacy Policy explains our data processing practices. If you have any queries concerning your personal information or any questions on our use of the information, please contact: Kevin Macdonell support@classforkids.co.uk ClassForKids, Floor 3, 69 St Vincent Street, Glasgow, G2 5TF tel: 0800 011 9443.
We will treat all your personal information as confidential. We will keep it on a secure server and we will fully comply with all applicable Data Protection Legislation.
The personal information we hold about you:-
Your name
Your address
Contact details – email and phone number
Your child’s name
Other special information re: your child including any relevant health or medical information*
Emergency contacts - name and phone number
*Personal data concerning health is a special category of personal data under GDPR. By accepting these Terms of Use you are providing ClassForKids with explicit consent to processing any special category personal data provided by you to enable the Organisers to deliver the Classes.
We will use your personal information only for the following purposes:
To administer the Platform and fulfil delivery of the Services
To communicate with you about ClassForKids and the Classes
To provide you with ClassForKids news and product changes
Send timely and relevant reminders
If you consent, to send you Marketing Messages
You agree that you do not object to us contacting you for any of the above purposes whether by phone, e-mail or post and you confirm that you do not and will not consider any of the above as being a breach of any of your rights under the Data Protection Legislation.
You should be aware that if we are requested by the police or any other regulatory or government authority investigating suspected illegal activities to provide your personal information, we are entitled do so.
Collecting, holding and processing your personal information is necessary for the performance of these Terms of Use to which you, as a data subject, are party. We also collect, hold and process your personal information under the lawful basis for processing of legitimate interests i.e. the processing is necessary for our legitimate interests and running the ClassForKids business or the legitimate interests of a third party unless there is a good reason to protect the your personal information which overrides those legitimate interests.
As required by law, we shall not retain any personal data for any longer than is necessary in light of the above purpose(s) for which that data is collected, held, and processed. We retain personal data on the Platform for a period of four years. The term is periodically reviewed and more detail is set out in our Data Retention Policy.
We also confirm that any personal information which you provide to us and any information, from which we can identify you, is held in accordance with the registration we have with the Information Commissioner's Office.
Your rights around the information we hold: you have the following rights under the Data Protection Legislation (please refer to our Privacy Policy for further details):
The right to be informed
The right of access
The right to rectification
The right to erasure (also known as the ‘right to be forgotten’)
The right to restrict processing
The right to data portability
The right to object and
Rights with respect to automated decision-making and profiling
Marketing
We would like to keep you up to date with new Classes and Organisers; relevant offers for products and services from selected third parties related to the Classes which you have registered for to date and suggestions of Classes and relevant products and services from selected third parties which we think might be of interest to you but which are not necessarily linked to Classes which you have registered for previously (Marketing Messages).
If you choose to opt-in below, whilst ClassForKids will send you Marketing Messages we will not share your personal information with any Organisers with whom you have not booked, or with any other external third party. Your personal information will remain on the Platform under our control.
If you choose not to receive Marketing Messages, ClassForKids will be restricted from using your personal information to make personalised recommendations through the Platform. You may still see offers and information on the Platform, but the contents will not be personalised in any way and we cannot guarantee its relevance.
Please note that we are unable to prevent Organisers from using personal information which you have otherwise provided to them for marketing purposes.
For the avoidance of doubt, your acceptance of these Terms of Use will not mean that you have agreed to receive Marketing Messages.
Our rights
We reserve the right to:
• Modify or withdraw, temporarily or permanently, the Platform (or any part thereof) with or without notice to you and you confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the Platform; and/or change these terms of use from time to time, and your continued use of the Platform (or any part thereof) following such change shall be deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the terms of use have been changed. If you do not agree to any change to the terms of use then you must immediately stop using the Platform.
• Your use of the Platform
• You agree to use the Platform only for non-commercial, lawful purposes, and in a manner that does not infringe the rights of third parties, or restrict or inhibit the use and enjoyment of the Platform by any other user.
Specifically, you agree you shall not:
• Use the Platform for the transmission of any spam or computer viruses do anything that brings (or in our opinion is likely to bring) ClassForKids into disrepute embed, upload, or make any of the Platform available via any third party platform, website or service without our prior consent copy, reproduce or otherwise publish any of our trademarks or logos
• Frame the Platform on other websites without our express permission
• You agree fully to indemnify, defend and hold us, and our officers, directors, employees, agents and suppliers, harmless immediately on demand, from and against all claims, liability, damages, losses, costs and expenses, including reasonable legal fees, arising out of any breach of these terms of use by you or any other liabilities arising out of your use of the Platform, or the use by any other person accessing the Platform using your Parent Account and/or your personal information.
Breach of these terms of use
We will determine, at our sole discretion, where there has been a breach of these terms of use. Where we suspects that a breach has occurred, we may take such action as we deem appropriate which may include all, or any, of the following:
• Immediate, temporary or permanent withdrawal of your right to use the Platform
• Issue of a warning to you
• Commencement of legal proceedings against you
• Disclosure of information to law enforcement authorities
• We exclude any liability for lawful actions taken by us in response to breaches of these terms of use and we reserve the right to seek compensation from you for any loss or damage we may suffer as a direct consequence of any breach by you of these terms of use.
If you breach any of these terms of use, and we choose not to take action against you, that does not necessarily mean that we will waive any subsequent breaches by you. In addition, if we do not exercise the entire remedy available to us, we may still do so at a later date.
Our Liability
In no event shall we be liable for any claims, loss or damage, arising out of or in connection with your use of, or inability to use, the Platform, including, without limitation, direct or indirect loss, consequential loss or damage, loss of profit or goodwill, or for loss arising from any errors or omissions in the Platform.
In no event shall we be liable for any claims, loss or damage, arising out of or in connection with the Classes or your interaction with any Organiser, including, without limitation, direct or indirect loss, consequential loss or damage, loss of profit or goodwill, or for loss arising from the Classes or any actions of any Organiser.
Nothing in these terms of use excludes or limits any liability which may not be excluded by any applicable law.
Severance
If any part of these terms of use shall be deemed unlawful, void or for any reason unenforceable, then that provision shall be deemed to be severable from these terms of use and shall not affect the validity and enforceability of any of the remaining provisions of these terms of use.
Law and Jurisdiction
These Terms of Use shall be governed by and construed in accordance with Scots law. All disputes arising from them shall be submitted to the non-exclusive jurisdiction of the Scottish courts.
I confirm I have read and agree to the terms set out in Gymspire Academy’s policies. If you have any queries regarding the above please speak to a member of Gymspire Academy staff prior to signing.